Mantis
Mantis Systems · Custom software & automation

Building the software
in your industry,
you know should exist.

Off-the-shelf tools force you to work their way. We design and build the system your operation actually needs — then hand you the keys. We build it. You own it. Your data stays with you.

$2M+ client revenue & savings
340% average ROI
300 hrs reclaimed per month
Calgary, AB · Built & owned locally
What we build

Systems that carry the boring work.

Every engagement is scoped around one measurable outcome. These are the categories we build in most often.

01 · WORKFLOW AUTOMATION

Workflow & process automation

The repetitive back-office work — intake, routing, follow-ups, handoffs — mapped, rebuilt, and run without a human touching it.

Make · n8n · Custom code
02 · DOCUMENT INTELLIGENCE

AI document processing

Statements, applications, invoices, and forms read, extracted, validated, and pushed into the systems of record — with checks a human would make.

OCR · LLM extraction · Validation rules
03 · INTEGRATION

System integration

Your CRM, accounting, storefront, and ops tools speaking to each other in real time. One source of truth instead of five copies of it.

APIs · Webhooks · Sync layers
04 · INTERNAL TOOLS

Custom internal software

The tool your team keeps wishing existed — a calculator, a portal, a pipeline — built precisely to how you already work.

Web apps · Desktop · On-premise
05 · REPORTING

Dashboards & reporting

Live numbers pulled from where the work actually happens. Decisions made on today's data, not last month's export.

Real-time · Scheduled digests
06 · AI AGENTS

AI qualification & agents

Inbound leads enriched, scored, and briefed before a rep sees them. Agents that do the sorting so your people do the closing.

Lead scoring · Enrichment · Triage
Ownership

You own it outright.

No seats, no subscriptions, no platform holding your process hostage. When we hand it over, the system is yours — source, docs, and all.

  • Full source code delivered
  • No per-user licensing
  • Documented for any developer to maintain
Data

Your data stays with you.

Systems run on your infrastructure or your cloud accounts. Nothing sensitive routes through ours.

  • Deploys on your hardware or cloud
  • Least-privilege access, encrypted connections
  • On-premise options for regulated work
How we operate

A fixed process.
A measurable outcome.

We don't sell you software. We sit beside you, look directly at the problem you're facing, and build the answer into the tools you already use. Every engagement runs the same four phases.

01

Discovery

We map your current process end-to-end, find where the hours go, and identify the single highest-return win.

02

Blueprint

You get a fixed scope, a fixed price, and a projected ROI in writing — before you commit to anything.

03

Build

We build inside the tools you already use, with weekly working demos. No black box, no surprises at handoff.

04

Launch & support

We deploy, train your team, and monitor the system live. You own everything from day one.

Previous work

What it looks like done right.

Real builds, running in real operations — the process, the impact, and the return.

$2M+
Client revenue & savings
340%
Average client ROI
40+
Operators on the systems
300 hrs
Reclaimed / month
Field reports

Trusted by operators who value their time.

Questions

Common questions.

Get in touch

Tell us what's
broken.

We'll tell you if we can fix it. We map your process, find the win, and show the projected return before you commit to anything. We build it, you own it, and your data stays with you.

Free · No commitment · 24hr response